Novacoast’s 2024 Sales Connect Meeting 
Westin Tempe, AZ 
July 7 – July 11, 2024  

Important Information, Policies and Eligibility 

  

Attendance Eligibility 

  • All full-time Sales employees 

  • Directors of Security Services 

  • Executive  Team 

  • Additional employees at management discretion 


Airfare 

  • Novacoast provides all eligible employees with roundtrip airfare to and from your departure city to the Meeting. Departure city is your primary residence, unless employee is traveling directly from a client-site to the Meeting or needs to travel directly to a client-site after the Meeting. 

  • You are responsible for any change fees in the event you change your airfare for a non-work-related purpose. 

  • Flights are booked for you to arrive on time for your first scheduled meeting. Sunday is a designated travel day.  

  • Flights will be booked into Phoenix Sky Harbor International Airport (PHX). 

  • Extending your stay or planning to come early? Travel can be arranged that fits your schedule. If the dates you plan to travel make the airfare more expensive than the airfare for the Meeting dates, you will be responsible for the fare difference.   

  

Ground Transportation/Parking and Car Rental 

  • The Westin does not operate a shuttle. Novacoast will provide shuttle service with a contracted company from PHX to The Westin.

  • Attendees will meet the shuttle greeter in Terminal 3 and Terminal 4 Baggage claim.  Greeter will have a Novacoast sign and will direct them to the shuttle pick up spot.

  • The first shuttle will leave PHX on Sunday, July 7th at approximately 10:15am.  The last shuttle will leave at approximately 6:15pm. Flights arriving outside of those times can Uber.   

  • Departures on Thursday, July 11th from the hotel will leave every 30 minutes starting at 6am. The last shuttle will leave at 1pm.

  • Ubers/taxis/Lyfts will be at your own expense unless approved or outside of the times listed above.  

  

Travel for Arizona Employees 

  • Arizona based employees are eligible for mileage reimbursement if the Meeting location is more than 25 miles from their home. 

  

Travel for employees electing to drive 

  • Mileage reimbursement for attendees who elect to drive to the Sales Connect Meeting will be capped at a $200 flat reimbursement. 

  • Carpooling with another eligible employee who is attending Sales Connect will raise the mileage reimbursement cap to $250. 

  • Novacoast will cover your on-site parking fees during the Meeting. 

  • Meals and hotel while traveling to/from Meeting may not be expensed. 

  

Travel Expenses when flying to Sales Connect  

  

Expenses eligible for reimbursement: 

  • Long-Term home airport parking only (not hourly lot), 

  • Ground transfer services to/from airport (taxi/Uber/Lyft) instead of parking, 

  • Parking is only eligible for reimbursement for the Meeting dates.  

Expenses NOT eligible for reimbursement: 

  • Checked bag fees, 

  • Meals while traveling,

  • Upgraded airline seating charges, 

  • Valet fees, 

  • Alcoholic beverages, 

  • Transfers outside of regularly Meeting dates, 

  • Parking on days/nights not required for  Meeting attendance, 

  • Cab to/from airport and Meeting location/hotel. 

  

Employees in Attendance 

Sunday, July 7th - Travel Day -No meetings scheduled  - All Sales Connect attendees on-site 

Monday, July 8th - Directors of Security Services / Sales / Executive Team  / Other Employees at Management’s discretion 

Tuesday, July 9th - Directors of Security Services / Sales / Executive Team / Other Employees at Management’s discretion 

Wednesday, July 10th - Directors of Security Services / Sales / Executive Team / Other Employees at Management’s discretion 

Thursday, July 11th - Invite only 

  

 Internet Access 

  • In-room internet access is included during your stay. Wireless internet access is also included in the meeting space. 

  

Meals 

  • Breakfast – included in the Meeting room 

  • Lunch – included as outlined on the Meeting website 

  • Dinner – included for all in attendance on Sunday, Monday, Tuesday and Wednesday evenings 

  

Guests, Minors and Extended Stays 

  • Eligible employee is responsible for Guest airfare.  Eligible employees are permitted to bring one (1) adult guest (+21) to the evening events. 

  • All guests must be registered if they wish to attend any of the evening events. 

  • You may add additional hotel nights at your expense. 

  

Dress Code 

  • Dress code for all Meeting is smart casual. No T-shirts, shorts or ripped/torn jeans. 

  • Evening events are casual. Shorts ok.